BYLAWS OF THE
COLORADO PROFESSIONALS IN ONSITE WASTEWATER, INC.
ARTICLE I – NAMES AND OFFICES
1.1
Name. The name of the Corporation shall be "Colorado Professionals in Onsite
Wastewater, Inc." The Corporation may be referred to hereinafter as
“The Corporation” or “CPOW.”
1.2
Corporate
Offices. The principal office of
the Corporation shall be located at Wheat Ridge,
Colorado.
The Corporation may from time to time establish such other offices as
the Board of Directors may designate or as the affairs of the Corporation may
require.
1.3
Purpose. The Corporation shall be authorized to
carry out any lawful activity consistent with its nonprofit tax-exempt status,
including but not limited to the promulgation of uniform industry standards for
design, installation and maintenance of on-site wastewater facilities;
education of practitioners in the wastewater management professions, members,
and the public; promulgation of standards and best practices in the wastewater
management professions; advocacy of design standards; promulgation of a code of
ethics among members, and such other activities as will not be inconsistent
with its status as a nonprofit educational organization.
ARTICLE II – MEMBERS
2.1 Members The Members of the Corporation shall be
persons interested in the field of wastewater management. Membership shall be classified into the
following five categories: (1) Individual Members (2) Regulator/
Academic/Researcher Members (3) Government Organization, (4) Sustaining Members
and (5) Interested Party and Student Members. The Board of Directors shall
classify applicants into one of the preceding categories based on information
provided by the member applicant and any other relevant information
available. Members shall have the right
to vote or not depending on their classification.
2.2 Voting Members Members in Classes 1 through 3 set forth in
Section 2.1 above shall be Voting Members entitled to vote at the annual
meeting of the membership of the Corporation.
No person shall be admitted as a Voting Member of the Corporation unless
he/she shall be and remain one of the following:
(a.) A person engaged in the installation or repair of
onsite wastewater treatment systems;
(b.) A person with onsite wastewater experience who is
an engineer, soil scientist/ research professional, consultant or faculty
member in a relevant discipline at an accredited academic institution;
(c.) A person who is a member or employee of a
governmental regulatory agency/ legislator, elected official, or regulatory
board member having jurisdiction over any aspect of the onsite wastewater
industry;
(d.) A person engaged in the pumping, cleaning,
maintenance or management of onsite wastewater systems;
(e.) A person engaged in the manufacture, wholesale
supply, distribution or sale of components used in the manufacture,
installation, repair, maintenance or management of onsite wastewater systems;
or
(f.) A person engaged in research or academics of
onsite wastewater systems.
2.3 Nonvoting Members: Interested Party Members;
Student Members. Any
person seeking a wider knowledge of onsite wastewater may apply for membership
as an Interested Party Member. Student
Members shall be full or part time students at an accredited institution of
higher education, engaged in a course of study relevant to the mission of this
Corporation. Neither Interested Party
Membership nor Student Membership shall carry the right to vote, although such
members shall receive notice of annual and special meetings.
2.4 Dues. Payment of
annual dues shall be a condition of Membership in the Corporation. The amount
of dues and processing fees shall be fixed by a two-thirds vote of the
Directors at the Annual Meeting of the Board of Directors, or at such other
meetings as the Directors choose. All
applications for membership shall be submitted, in such form as the Board of
Directors shall direct, to the Secretary, and shall be accompanied by proper
payment. Payments received after October
1 will be applied to the next calendar year and include the remainder of that
calendar year.
2.5
Termination,
Suspension and Expulsion. No member
may be expelled or suspended, and no membership or memberships in the
Corporation may be terminated or suspended except pursuant to a procedure that
is fair and reasonable and is carried out in good faith. The Board of Directors shall by resolution
establish procedures to terminate, expel or suspend a
member. In the event the Board of
Directors does not adopt procedures, the following shall apply.
2.6
Written
Notice. An
intent to terminate, expel, or suspend a member shall be preceded by twenty
days written notice of the date when a hearing will be held to determine
whether the member shall be terminated, expelled or suspended. Such notice
shall set forth the reasons therefor. Such
written notice shall be given by first class or certified mail sent to the last
known address of the Member to be terminated, expelled or suspended, as shown
in the Corporation’s records.
2.7
Hearing. An opportunity shall be
provided for the member to be heard, orally and in writing. The member shall be
entitled to have counsel present at and to participate in the hearing at the
member’s expense.
2.8
Liability. A member who has been terminated, expelled or
suspended may be liable to the Corporation for dues, assessments or fees as a
result of obligations incurred or commitments made prior to termination,
expulsion or suspension.
2.9
Challenges. Any proceeding to challenge a termination, expulsion or
suspension, including a proceeding at which defective notice is alleged, must
be commenced within one year of the effective date of the termination,
expulsion or suspension.
2.10 Causes. Without limiting
the foregoing, the following shall constitute causes for suspension or
termination:
2.10.1 Failure to pay dues. Any member failing to pay dues, or any installment
thereof, shall automatically be suspended from membership 30 days after the
date the dues became delinquent. Members who have been suspended for nonpayment
of dues may be
reinstated when past and present dues and applicable processing fees have been
paid.
2.10.2
Misconduct. Any member who engages in conduct detrimental to the objectives and
purposes of the corporation shall be subject to expulsion or termination,
subject to the procedural requirements set forth above.
2.11
Readmission. Any person expelled from membership for any reason may make application
for readmission to membership upon the same terms and conditions as any other
applicant; provided however, that such former member shall have paid any
arrearage of dues and/or assessments upon application.
2.12 Annual Meeting
of Members. The annual meeting of
members to elect Directors and to transact such other business as may properly
come before the meeting shall be held each year in the month of October at such
date, time, and place as may be fixed by the Board of Directors. The record date for fixing the list of
members entitled to vote at the annual meeting shall be the last day of the August preceding the month in which the meeting is to be held.
2.13 Special Meetings. Special
meetings of the members may be called by the President, by the Board Chair, or
by forty percent of the Directors, and shall be called by the Board Chair: upon
the written request of members having not less than fifteen percent of the
votes entitled to be cast at the meeting. The record date for establishing
members entitled to vote shall be the last day of the month preceding
the month in which the meeting is to be held.
2.14 Notice and Waiver. Written notice of each
meeting of members, including the annual meeting, stating the place, day and
hour of the meeting and the purpose or purposes for which the meeting is
called, shall be mailed, emailed or faxed at least thirty (30) but not more
than sixty (60) days prior to such meeting to each member of the Corporation at
his or her address as the name appears on the lists of members of the
Corporation. Notice may be given by
e-mail if the intended recipient has previously given consent to receive notice
in such manner, and provided that such e-mail notice is given not later than
thirty or more than sixty days prior to
such meeting. A written waiver of
notice signed by the member or members entitled to such notice, whether before
or after the time stated therein, shall be equivalent to the giving of such
notice.
2.15 Voting; Proxy. Each Member
entitled to vote shall be entitled to one vote in person at the annual meeting
of the membership of the corporation, or by written or email ballot, properly
signed and submitted to the Secretary of the Corporation before or at the
beginning of the meeting, on all matters properly submitted to the
membership. Except as
otherwise provided by law, by the Articles of Incorporation or by these bylaws,
all action shall be decided by a majority vote of the members present in
person, by ballot or email.
2.16 Conduct of Annual Meeting. The order of business at the annual
meeting of the membership of the corporation shall be as follows:
(a) Roll call of Officers
(b) Reading of notice of meeting.
(c) Reading and
approval of minutes of previous meeting.
(d) Report of President.
(e) Report of Treasurer.
(f) Secretary or Executive Directors Report.
(g) Reports of Committees.
(h)
Report of the results of the Election
(i)
Miscellaneous business
(j) Adjournment
The procedures to be followed in conducting the
meeting will follow Roberts Rules of Order, Webster New World Roberts Roles of
Order, 2nd Edition, Wiley 2001, unless modified in these bylaws.
2.17
Membership List. As soon after the Record Date as is
feasible, the Secretary shall prepare and certify an alphabetical list of the
names and addresses of all Members, in accordance with the membership criteria
specified in Section 2.2. of these Bylaws. Members so
certified shall receive notice of and shall have the sole privilege of voting
on matters submitted to them at annual and special meetings of the membership
of the Corporation. A complete and
current list of Members of the Corporation shall be regularly maintained and
kept on file and available for inspection by any member for a period of thirty
days prior to the annual or any special meeting at the principal office of the
corporation. A member or their agent or attorney is entitled on written demand
to inspect the list during regular business hours and at their expense, during
the period it is available for inspection. The corporation shall make the
members list available at the meeting, and any member or their agent or
attorney is entitled to inspect the list at any time prior to the start of the
meeting. The member’s list is prima facie evidence of the identity of members
entitled to examine the member’s list or to vote at a meeting of members.
ARTICLE III – BOARD OF DIRECTORS
3.1 General
Powers. The business and affairs of
the Corporation shall be conducted under the direction of, and the control and
disposal of the Corporation's properties and funds shall be vested in, its
Board of Directors, except as otherwise provided in the nonprofit corporation
laws of the State of Colorado, the Corporation's Articles of Incorporation or
these Bylaws.
3.2 Number, Election, Term and Qualifications
of Directors. The Board of
Directors shall consist of not less than five (5) and not more than eleven (11)
Directors, each of whom shall be a Member of the Corporation. The number of Directors shall be set from
time to time by resolution of the Directors.
3.2.1 The Board shall
consist at a minimum of the following five Officers who shall also be
Directors: President, Vice President (who shall also be President Elect),
Secretary, Treasurer, Past President.
3.2.2
The Directors shall be divided into three (3) classes
as nearly equal in number as possible and shall be known as Class I, Class II
and Class III. Class I shall be
comprised of Members defined in Section 2.2(a) and/or (d) above; Class II shall
be comprised of Members defined in Section 2.2(b) and (e) above, and Class III
shall be comprised of Members defined in Section 2.2(c) above. Initially, the directors of Class I shall
serve for a term of one (1) year, those of Class II for a term of two (2)
years, and those of Class III for a term of three (3) years, commencing on the
date of election, and each director shall hold office until his or her
successor is elected and qualified, or until his or her earlier death,
resignation, or removal. At each
subsequent annual meeting of the Members, the successors of those Directors
whose term then expires shall be elected to serve a term of three (three) years
and until their successors are elected and qualified or until their earlier
death, resignation, or removal.
3.3 Attendance at Board Meetings. If a
Director is absent without excuse from three (3) consecutive Board meetings,
his or her office shall become vacant for the remainder of the term, or until the
vacancy is filled in accordance with Section 2.5 of these bylaws. The minutes of each meeting of the Board of
Directors shall note all excused and unexcused absences.
3.4 Nomination of Directors. Recommendations for Director nominees may be submitted by any Director, by any Officer,
or by any Member of the Corporation to the Nominating Committee. The Nominating Committee shall, after giving
due consideration to such recommendations and such other persons as it may wish
to consider for appointment to the Board, present its slate of Director nominees to the full Membership of the Corporation at the
annual Membership meeting.
3.5 Vacancies. Any Director may resign at any time by
giving written notice to the Board Chair, President, or the Secretary of the Corporation. Such resignation shall take effect at the
time specified therein, and, if not specified therein, it shall take effect
upon receipt. The acceptance of such resignation shall not be necessary to make
it effective. Any vacancy occurring in
the Board of Directors for any reason may be filled by the affirmative vote of
a majority of the remaining Directors then in office, even if less than a
quorum. A Director elected to fill a
vacancy shall be elected for the unexpired term of his or her predecessor and
shall hold such office until he or she, or his or her
successor, is elected and qualified according to Section 2.2 herein, or until
his or her earlier death, resignation, or removal.
3.6 Regular Meetings. A regular annual meeting of the Board of
Directors shall be held promptly, at the time and place determined by the
Board, for the purpose of electing officers and for the transaction of such
other business as may properly come before the Board convened at such meeting. There shall be no fewer than four (4) regular
meetings, including the regular annual meeting of the Board of Directors, in
each calendar year, and the Board of Directors shall provide by resolution the
time and place for the holding of such additional regular meetings.
3.7 Special Meetings.
The Board Chair may call a special meeting of the Board of Directors
whenever he or she deems it necessary, and shall call a special meeting
whenever requested to do so in writing by three or more Directors or by the
President. The Board Chair shall fix the
place and time for holding any special meeting of the Board of Directors. Notice of each special meeting stating the
purpose, place, day, and hour of the meeting shall be given to each Director at
his or her last known business or home address at least seven (7) days prior
thereto by the mailing of written notice, or at least two (2) days prior
thereto by personal delivery of written notice or by telephonic or telegraphic
notice or other electronic means of notice, including e-mail if the Director has
consented to receive notice in such fashion (and the method of notice need not
be the same for each director). If
mailed, such notice shall be deemed to be given when deposited in United States
Mail, with postage thereon prepaid. If
sent by facsimile machine or other electronic means, such notice shall be
deemed to have been given when the facsimile machine or other electronic means
prints or acknowledges that the transmission was successfully executed.
3.8 Waiver of Notice. Any
Director may waive receipt of notice of any meeting before, at, or after such
meeting. The attendance of a Director at
a meeting shall constitute a waiver of the requirement of notice of such meeting, except where a
director attends a meeting for the express purpose of convening the meeting or objecting to the transaction
of any business because the meeting is not lawfully called or convened. Neither the business to be transacted nor the
purpose of any regular meeting of the Board of Directors need be specified in
the notice or waiver of notice of such meeting.
3.9 Presumption of Assent. A Director of the Corporation who is present
at a meeting of the Board of Directors at which action on corporate matters is
taken shall be presumed to have assented to the action taken unless his or her
dissent shall be entered in the minutes of the meeting, or unless he or she
shall file his or her written dissent to such action with the person acting as
the Secretary of the meeting before the adjournment thereof or shall forward
such dissent by registered mail to the Secretary of the Corporation immediately
after adjournment of the meeting or if dissent is not noted when the minutes
are circulating or proved, the dissenting director or Directors may direct its
inclusion. Such right to dissent shall
not apply to a director who voted in favor of such action.
3.10
Quorum and
Voting. Two thirds of the
Directors shall constitute a quorum for the transaction of any business at any
meeting of the Board of Directors. Each
Director shall be entitled to one (1) vote and the vote of a majority of the
Directors present in person at a meeting at which a quorum is present shall be
the act of the Board of Directors unless a greater number is specifically
required by these Bylaws, by the Corporation's Articles of Incorporation, or by
State law. If less than a quorum is
present at a meeting, a majority of the Directors present may adjourn the
meeting, and may reconvene from time to time without further notice other than
announcement at the meeting, until a quorum shall be present. Except for such vote to adjourn and
reconvene, a Director may not vote or act by proxy at any meeting of Directors
until a quorum has been assembled.
3.11 Compensation. Directors shall not receive compensation for
their services as such, although the reasonable expenses of Directors for
attendance at Board meetings may be paid or reimbursed by the Corporation. Directors shall not be disqualified from
receiving reasonable compensation for services rendered to or for the benefit
of the Corporation in any other capacity.
3.12 Meetings by Telephone, Teleconference, or
E-mail. Members of the Board of
Directors or of any Committee may participate in a meeting of the Board or the
Committee by means of conference telephone, conference e-mail or similar
communications equipment by which all persons participating in the meeting can
hear each other simultaneously, or view on a computer screen the e-mail
comments of every participant simultaneously.
Such participation shall constitute presence in person at the meeting.
3.13
Action Without a Meeting. Any
action required or permitted to be taken at a meeting of the Directors or any
Committee thereof may be taken without a meeting if the consent in writing,
setting forth the action so taken or to be taken, is signed by all of the
Directors or Committee members entitled to vote upon such action at a
meeting. Such consent (which may be
signed in counterparts) shall have the same force and effect as a unanimous
vote of the Directors or Committee members.
3.14
Board Chair. At its annual organizational meeting, the
Board of Directors shall elect, from among those who are Directors of the
Corporation, a Board Chair who shall, when present, preside at all regular and
special meetings of the Board of Directors of the Corporation, shall present at
the annual meeting of the Corporation a report on the activities of the
Corporation during the preceding year, and shall generally perform all other
duties incident to the office, required by the Bylaws, or from time to time
assigned to him or her by the Board of Directors.
ARTICLE IV – OFFICERS AND AGENTS
4.1 Number and Qualifications. The Officers of the Corporation shall
consist of a President, a Vice President (who shall be President-elect) a
Secretary, a Treasurer, and a Past President.
In addition, the Board of Directors may appoint a salaried Executive
Director, one or more Vice Presidents, and such other officers, assistant
officers and agents, assistant secretaries and assistant treasurers, as it may
deem necessary or desirable. One person
may hold more than one office at a time, except that no person may
simultaneously hold the offices of President and Secretary. Except for the Executive Director, Officers
of the Corporation shall be Directors.
4.2 Election and Term of Office. The Officers of the Corporation shall be
elected by the Corporation's Members at the annual meeting of the Members. Each Officer shall hold office for a term of
one year commencing on election, or until his or her successor shall have been
duly elected and qualified, or until his or her earlier death, resignation, or
removal.
4.3 Compensation. The Officers of the Corporation who are Directors shall
serve without compensation, although reasonable expenses incurred in
performance of their duties may be paid or reimbursed by the Corporation. The
Board of Directors may appoint paid officers, and set such compensation, as
they deem appropriate, at any regular or special meeting of the Board in
accordance with normal voting procedures.
4.4
Removal. Any Officer or agent may be removed by the
Board of Directors or by a Committee appointed by the Board for such purpose,
with or without cause, whenever in its judgment the best interests of the
Corporation will be served thereby, but such removal shall be without prejudice
to the contract rights, if any, of the person so removed. Election or appointment of an Officer or
agent shall not in itself create any contractual right to the continuation of
such relationship with the Corporation.
Removal by the Board of an Officer who is also
a Director, shall not, by itself, result in the removal of that individual from
the Board of Directors.
4.5
Vacancies. Any Officer may resign at any time,
subject to any rights or obligations under any existing contract between the
Officer and the Corporation, by giving written notice to the Board Chair or the
President or the Secretary. An Officer’s
resignation shall take effect at the time specified in such notice, and unless
otherwise specified therein, the acceptance of such resignation shall not be
necessary to make it effective. A
vacancy in any office, however occurring, may be filled for the unexpired
portion of the term by action of the Board of Directors if the vacant position
is one held by a Director or by the President; or by the President, with the
advice and counsel of the Board chair, if the vacant office is a staff
position.
4.6
Authority
and Duties of Officers. The
Officers of the Corporation shall have the authority and shall exercise the
powers and perform the duties specified by the President, the Board of
Directors, or these Bylaws, except that in any event
each Officer shall exercise such powers and perform such duties as may be
required by law. The initial elected officers are: President - Ed Church, Vice
President / President Elect - Jim Rada, Secretary - Becky Dutton, Treasurer -
Derrick Eggleston.
4.6.1
President. The Board of Directors shall elect a
President who, as chief executive officer under its supervision and direction,
shall carry on the general affairs of the Corporation. The President shall be a voting member of all
committees except the Nominating, Compensation, and Audit committees. It shall be his or her duty to approve the
expenditure of the monies appropriated by the Board of Directors in accordance
with the budget approved by the Board of Directors. The President shall make an annual report and
periodic reports to the Board of Directors concerning the programs of the
Corporation. He or she shall comply with
all orders from the
Board of Directors. All Officers (except
the Board Chair and Vice Chairs), agents and employees shall report to and be
responsible to the President. He or she
shall perform such other duties as may be determined from time to time by the
Board of Directors. The Board of
Directors may elect a member of that Board as President.
4.6.2
Vice President/ President-Elect
4.6.3
Secretary. The Board of Directors shall elect a
Secretary who shall attend meetings of the Members and of the Directors and, to
the extent feasible, of all Committees of the Board, and shall record the
proceedings of the Corporation and of the Board of Directors and all Committees
of the Board, at their respective meetings.
He or she shall provide for notification of the Members and Directors of
the Corporation of their respective meetings in accordance with these Bylaws,
shall be the custodian of the corporate records and seal, shall furnish
certifications of the Board actions, Bylaws, and organizational documents, and
shall perform such other duties as may be required by these Bylaws or as may be
assigned by the Board of Directors or the President. In the absence of the Secretary, the Chair
shall appoint a person to act as Secretary of a particular meeting.
4.6.4
Treasurer. The Board of Directors shall elect a
Treasurer who shall be the chief financial Officer of the Corporation and shall
receive and deposit, in any bank or banks to be approved by the Board of
Directors, all the monies of the Corporation and keep an accurate account
thereof. He or she shall make
disbursements subject to such regulations as may be determined from time to
time by the Board of Directors, and shall make reports of the finances of the
Corporation annually and whenever requested by the Board of Directors or the
President. He or she shall perform such
other duties as may be required by these Bylaws or as may be assigned by the
Board of Directors or the President. At
the end of his or her term of office, the Treasurer shall deliver to his or her
successor all books, monies, and other property of the Corporation and in his
or her possession. The Board of
Directors may require the Treasurer to give such security as it may direct for
the faithful performance of his or her duties.
4.6.5
Past President
ARTICLE V – COMMITTEES OF THE BOARD
5.1
Designation
of Committees. The Board of
Directors may designate one or more standing or special Committees to direct
the business of the Corporation. Each
such Committee may exercise the authority granted to it by the Board's enabling
resolution.
5.2
Limitation
of Committee Powers. No Committee
shall have the authority of the Board of Directors to amend, alter, or repeal
these Bylaws; to elect, appoint, or remove any member of any such Committee or
any Officer or Director of the Corporation (except as specifically provided
below in this section 5.2); to amend the Articles of Incorporation of the
Corporation; to restate the Corporation’s Articles of Incorporation; to adopt a
plan of merger or adopt a plan of consolidation with another corporation; to
authorize the sale, lease, exchange, or mortgage of all or substantially all of
the property and assets of the Corporation; to authorize the voluntary
dissolution of the Corporation or to revoke proceedings therefore; to adopt a
plan for the distribution of the assets of the Corporation; to amend, alter, or
repeal any resolution of the Board of Directors; or as otherwise may be
prohibited by law. Rules governing
procedures for meetings in any committee of the Board shall be as established
by the Board of Directors or, in the absence thereof, by the committee
itself. If no rules are established,
then the rules that govern the Directors shall govern each Committee. All Committees are to report promptly to the
Board and only take such actions as are specifically designated in these Bylaws
or in the resolution establishing the Committee or any resolution setting forth
its duties and responsibilities. Each
Committee shall consist of two (2) or more Directors and such other persons as
the Board may designate, who need not be members of the Board of
Directors. The Board may designate one
or more persons as alternate members of any Committee, and such alternates may
replace any absent or disqualified member of the Committee at any meeting of
the Committee. In the absence or
disqualification of a member of the Committee, and the alternate or alternates,
if any, designated for such committee member, the member or members of the
Committee present at any meeting and entitled to vote, whether or not they
constitute a quorum, may unanimously appoint another person to act at the
meeting in the place of any such absent or disqualified member of the Committee
or alternate. The members of the
Committee shall serve until the next annual meeting of the Corporation or until
their successors are appointed.
5.3
Committee
Chair. The Board Chair, with the
approval of the Board of Directors, shall appoint all Committee chairs for the
ensuing year at or within reasonable time after the annual meeting of the Board
of Directors. All Committee chairs shall
be members of the Corporation's Board of Directors. If the Board of Directors establishes a new
Committee by resolution at a meeting other than the annual meeting of the Board
of Directors, the Board Chair, with the approval of the Board of Directors,
shall similarly appoint its chair at the time the Committee is established or
within reasonable time after the establishment of the Committee.
5.4
Committee
Meetings. Meetings of committees
of the Board of Directors may be called by the respective chairs thereof or by
any two members of the committee. At all
meetings of any committee, majority of the members of the committee shall
constitute a quorum for the transaction of business, and the act of the
majority of the members of the committee present at any meeting thereof at
which there is a quorum shall be the act of the committee, except as may be
otherwise specifically provided for by these bylaws.
5.5
Nominating
Committee. The Board of Directors
shall designate, at or within a reasonable time after the annual meeting of the
Board of Directors, a Nominating Committee, composed of independent Directors,
that shall be responsible for proposing persons for election as Directors at
the next annual meeting of the Corporation, in the event of Director vacancies
between annual meetings of the Corporation may propose replacement Directors
for election by the Board of Directors, and shall also recommend persons for
consideration as Officers to be elected at the next annual meeting of the Board
of Directors.
5.6
Audit
Committee. The Board of Directors
shall designate an Audit Committee consisting of three members. The Audit
Committee shall review CPOW finances annually for the proceeding year. A
written report of the Audit Committee is to be submitted to the Board of
Directors within 30 days of the Annual Meeting.
ARTICLE VI – DIRECTORS EMERITUS
Upon recommendation
by the Nominating Committee, the Board may elect one or more directors emeritus
with the right to attend all regular and special meetings thereof, but with no
power to make motions or to vote and shall not be counted in determining a
quorum and with no right to receive notices of meetings.
ARTICLE VII – ADVISORY COUNCIL
7.1 Composition and Purpose. The Board Chair may appoint, with the
approval of the Board, an Advisory Council to promote the objectives of the
Corporation, further its purposes, and advise the Board of Directors concerning
the general policies applicable to, and the progress of the work of, the
Corporation.
7.2 Advisory Council Chair. The
Chair of the Corporation shall appoint the Chair of the Advisory Council, with
the approval of the Board.
ARTICLE VIII – INDEMNIFICATION
Except to the extent
expressly prohibited by the Colorado Revised Nonprofit Corporation Act, C.R.S.
7-121-101 et seq. (“the Act”), the
Corporation shall indemnify any person made or threatened to be made a party to
or called as a witness in or asked to provide information in connection with
any pending or threatened action, proceeding, hearing, or investigation, or any
appeal therein (other than an action or proceeding by or in the right of the
Corporation to procure a judgment in its favor), whether civil or criminal,
including an action by or in the right of any other corporation of any type or
kind, domestic or foreign, or any partnership, joint venture, trust, employee
benefit plan, or other enterprise, which any director or officer of the
Corporation served in any capacity at the request of the Corporation, by reason
of the fact that he or she is or was, or he or she is the executor,
administrator, heir, or successor of a person who is or was a director or
officer of the Corporation, or served such other corporation, partnership,
joint venture, trust, employee benefit plan, or other enterprise in any
capacity, against judgments, fines, amounts paid in settlement and reasonable
expenses, including attorneys’ fees actually and necessarily incurred as a
result of such action or proceeding, or any appeal therein, if such director or
officer acted in good faith, for a purpose that he or she reasonably believed
to be in, or in the case of service for any corporation or a partnership, joint
venture, trust, employee benefit plan, or other enterprise, not opposed to, the
best interests of the Corporation and, in criminal actions or proceedings, in
addition, had no reasonable cause to believe that his or her conduct was
unlawful.
Except to the extent
expressly prohibited by the Act, the Corporation shall indemnify any person
made, or threatened to be made, a party to an action by or in the right of the
Corporation to procure a judgment in its favor by reason of the fact that he or
she is or was, or he or she is the executor, administrator, heir or successor
of a person who is or was a director or officer of the Corporation, or is or
was serving at the request of the Corporation as a director or officer of any
corporation of any type or kind, domestic or foreign, and any partnership,
joint venture, trust, employee benefit plan, or other enterprise, against
amounts paid in settlement and reasonable expenses, including attorneys fees,
actually and necessarily incurred by him or her in connection with the defense
or settlement of such action, or in connection with an appeal therein if such
director or officer acted, in good faith, for a purpose which he reasonably
believed to be in, or, in the case of service for any corporation or any
partnership, joint venture, trust, employee benefit plan, or other enterprise,
not opposed to, the best interests of the Corporation, except that no
indemnification under this paragraph shall be made in respect to (1) a
threatened action, or a pending action that is settled or otherwise dispose of,
or (2) any claim, issue, or matter as to which such person shall have been
judged to be liable to the Corporation, unless and only to the extent that the
court in which the action was brought, or if no action was brought, any court
of competent jurisdiction, determines upon application that, in view of all the
circumstances of the case, the person is fairly and reasonably entitled to
indemnity for such portion of the settlement amount and expenses as the court
deems proper.
The termination of
any civil or all action or proceeding by judgment, settlement, conviction, or
upon a plea of nolo contendere or its equivalent, shall not in itself create a
presumption that any such director or officer did not act in good faith or for
a purpose that he or she reasonably believed to be in, or, in the case of
service for any other corporation or partnership, joint venture, trust, employee
benefit plan, or other enterprise, not opposed to, the best interests of the
corporation, or that he or she had reasonable cause to believe that his or her
conduct was unlawful.
No indemnification
shall be made under this Bylaw if a judgment or other final adjudication
adverse to such person establishes that his or her acts were committed in bad
faith or were the result of active and deliberate dishonesty and were material
to the cause of action so adjudicated, or that he or she personally gained in
fact a financial profit or other advantage to which he or she was not legally
entitled, and provided further that no such indemnification shall be required
with respect to any settlement or other non-adjudicated position of any
threatened or pending action or proceeding unless the Corporation has given its
consent to such settlement or other disposition.
The Corporation
shall advance or promptly reimburse, upon request of any person entitled to
indemnification hereunder, all expenses, including attorneys’ fees actually and
reasonably incurred in defending any action or proceeding in advance of the
final disposition thereof, upon receipt of a written undertaking by or on
behalf of such person to repay such amount if such person is ultimately found
not to be entitled to indemnification, or, where indemnification is granted, to
the extent the expenses so advanced or reimbursed exceed the amount to which
such person is entitled.
Nothing in these
Bylaws shall limit or affect any other right of any person to indemnification
or expenses, including attorneys fees, under any statute, rule, regulation,
certificate of incorporation, Bylaw, insurance policy, contract, or otherwise.
No elimination of
this bylaw, and no amendment of this Bylaw adversely affecting the right of any
person to indemnification or advancement of expenses hereunder, shall be
effective until the sixtieth (60th) day following notice to such
person of such action, and no elimination of or amendment to this bylaw shall
deprive any person of his rights hereunder arising out of alleged or actual
occurrences, acts, or failures to act prior to such sixtieth (60th)
day. The provisions of this paragraph
shall supersede anything to the contrary in these Bylaws.
The Corporation
shall not, except by elimination or amendment of this Bylaw in a manner
consistent with the preceding paragraph, take any corporate action or enter
into any agreement which prohibits or otherwise limits the rights of any person
to indemnification in accordance with the provisions of this Bylaw. The indemnification of any person provided by
this Bylaw shall continue after such person has ceased to be a Director or
Officer of the Corporation and shall inure to the benefit of such person’s
heirs, executors, administrators, and legal representatives.
The Corporation is
authorized to enter into agreements with any of its Directors, Officers, or
employees extending rights to indemnification and advancement of expenses to
such person to the fullest extent permitted by applicable law, or to provide
such indemnification and advancement of expenses pursuant to a resolution of
the Board of Directors, but the failure to enter into any such agreement or to
adopt any such resolution shall not affect or limit the rights of such person
pursuant to this Bylaw. It is hereby
expressly recognized that all Directors and Officers of the Corporation, by
serving as such after the adoption hereof, are acting in reliance on this Bylaw
and that the Corporation is estopped to contend otherwise. Additionally it is hereby expressly
recognized that all persons who are Directors or Officers of the Corporation
and who also served as directors, officers, or employees of the corporations
that are subsidiaries or affiliates of the Corporation (or otherwise entities
controlled by the Corporation) are conclusively presumed to serve or to have
served as such at the request of the Corporation, and unless prohibited by law,
are entitled to indemnification under this Bylaw.
A person who has
been successful, on the merits or otherwise, in the defense of a civil or
criminal action or proceeding shall be entitled to indemnification as
authorized in this article. Except as
provided in the preceding sentence and unless ordered by a court, any indemnification
under this bylaw, under any contract or otherwise, shall be made by the
Corporation if, and only if, authorized in the specific case:
(1)
By the Board of Directors acting by quorum consisting
of Directors who are not parties to such action or proceeding upon a finding
that the Director or Officer has met the standard of conduct set forth in the
first paragraph of this article;
(2)
If such a quorum is not obtainable or, even if
obtainable, a quorum of disinterested directors so directs, by the Board of
Directors upon the opinion in writing of independent legal counsel that
indemnification is proper under the circumstances because the standard of
conduct set forth in the first or second paragraph of this article has been met
by such director or officers.
ARTICLE IX – CONFLICT OF INTEREST
9.1
Conflict
Defined. A conflict of interest may
exist when the interests or activities of any Director, Officer, or staff
member may be seen as competing with the interests or activities of the
Corporation, or the Director, Officer, or staff member derives a financial or
other material gain as a result of a direct or indirect relationship. A
conflict of interest shall exist when there is a contract, transaction, or
other financial relationship between the Corporation and a Director or Officer,
or between the Corporation and a party related to the Director of Officer, or
between the Corporation and an entity in which a Director or Officer is a
director or officer, or has a financial interest. The existence in fact of a conflict of
interest shall not bar a Director or Officer from providing services to the
Corporation in their professional capacity, and receiving reasonable
compensation for the provision of such services, provided that the requirements
of this Article are satisfied.
9.1.1 For purposes of this
section, a “party related to a Director or Officer” shall mean a spouse, a
descendant, an ancestor, a sibling, the spouse or descendant of a sibling, an
estate or trust in which the Director or a party related to the Director has a
beneficial interest, or an entity in which a party related to a Director is a
director, officer, or has a financial interest.
9.2
Disclosure
Required. Any possible conflict
of interest shall be disclosed to the Board of Directors by the person
concerned, if that person is a Director or an Officer of the Corporation or to
the President, or to such person or persons as he or she may designate, if the
person is not a Director or Officer of the Corporation.
9.3
Abstinence
from Vote. When any conflict of
interest relates to a matter requiring action by the Board of Directors, the
interested person shall call it to the attention of the Board of Directors or
its appropriate Committee and such person shall not vote on the matter;
provided however, that any Director disclosing a conflict of interest may be
counted in determining the presence of a quorum at a meeting of the Board of
Directors or any committee thereof.